The Business Edition uses a relational database known as
Microsoft SQL Server. . A full scale SQL database software, this program
resides on your network server. You must have this program installed, and
enough SQL seat licenses for PaperTrack to work.
The basic features include:
Scanning - Interface for most Twain compliant scanners for each
seat purchased.
Indexing- Each document is identified and indexed via keywords.
Searching- Each seat allows for search and retrieval via a
Windows network.
Retrieval- Each search is returned on a list that is further
sortable via its return values in ascending or descending order.
Display - Retrieved documents can be viewed, printed, checked
out, marked up with text comments, stamps, highlights, redactions, etc.
Import/export- One or many documents can be imported/exported Each
imported document
is then indexed into the system via the index area.
Storage- Storage Platters are set up by physical size and
location. Sizes are predetermined. When a platter volume reaches the
limit, a new platter volume is created. The previous platter volume can be
burned to CD, DVD etc.
Auto Populate Tables- Use a unique value to define a table of
related field values, so when your indexing, you could enter a unique
value such as a social security number, and that person's name and address
information would be automatically entered into the index fields for you.
Fast, efficient indexing.
Business Edition advanced features:
Seat Licenses- The Business Edition uses
a floating seat license. Each Client seat license comes with OCR capability,
and PT-Capture capability.
Full Text OCR- Included in the Business
Edition This function will allow end users to create a text file
of the scanned image. Optical Character Recognition is used to create the
text file. OCR can be used on a batch of scanned documents, or an individual
image.
Zonal OCR-Included in the Business
Edition With this function, the end user will be able to draw
a box or "zone" around a line of text on the screen. The line becomes
digitized into text characters. If a person was indexing documents,
the person would not have to type any characters, just draw a Zonal OCR box
around any characters on the scanned image that you need to enter for that
index field, PaperTrack does the rest.
PT-Capture-Included in the
Business Edition This function will install "like a printer". The
design is for a user to "print" electronically to a file, instead of output
to a printer on hard copy paper. For example if you were working in a text
file, and you wanted to place an "un-editable" copy of the file into
PaperTrack, you could use the PT-Capture function. This would generate an
electronic file (a raster or tiff file) that would be the same as if you had printed
the file and then scanned the file back into PaperTrack. PT-Capture saves
you a lot of time and steps.
PT-AppLink-Included in the
Business Edition, this functionality allows the end user to
directly interface with another Windows application and the PaperTrack database. The
purpose of this would be to "search and retrieve" from PaperTrack while operating inside
another application. For example, if you were in an accounting application,
and you wanted to see the scanned image of the check number you see in your
accounting screen, you could use PT-AppLink to use that check number to
automatically launch PaperTrack and search, then display that check image,
from the check number displayed in your accounting program. Once installed
and configured, a simple press of a function key (F5) would instantly
perform this valuable function.
Records Management/System Management-
this includes many features related to the reporting of documents in the
system. From a complete Audit trail on documents, to reports on
configuration, usage statistics, licensing and many more.
Mass Document Importer (MDI)-
The functionality of this feature is to enable the mass import of documents
and their corresponding data, in batches into the PaperTrack database.
A fast, efficient way to populate the system with data and records from a
previous system.
Optional Features
PT-2Go A well used functionality. The purpose of
this feature is to enable you to take a portion of the PaperTrack database
and images with you. A fully searchable version complete with images. Just
search for all the relevant document and right click to export to disk,
where you can use your own CD or DVD burning software to create your
PaperTrack 2Go!
Great for Client demonstrations, Case histories, Court Documents and more.
PT-View Only Web
Server- This module allows for Internet
access into the PaperTrack database. Users can access the PaperTrack
database for searching and viewing/printing & saving files via any internet
connection.
PT-Smart Client Web Server- This module allows for Internet
access into the PaperTrack database. Users can access the PaperTrack
database for searching and viewing/printing & saving files via any internet
connection. In addition, users can utilize all the features of the Smart
Clients, such as scanning, indexing, annotations and more. All across
the web. This is not possible with many other EDMS systems that only use
Java to enable their clients. JAVA and ASP do not allow for remote scanning,
and cannot add layers for annotations or mark-ups.
